HR Solutions
Simplify your HR in less than 3 days
With HFX you can simplify your HR processes with all your records and employee documents stored securely in one place.
Now select your module you would like to find out more:
Return To Work
Return to work is a hot topic at the moment with a lot of employees returning to office-based or hybrid working post pandemic.
With simplifyHR you can record return to work interviews and note further action and also incorporate notifications and reminders for any follow up required for returning staff.
Absence Recording
Accurate absence recording is essential for legal and financial reasons. With simplifyHR our module records all the key data and in addition if you also have our Time & Attendance module the absences recorded from the T&A system will automatically be reflected within simplifyHR. Below are some of the main features:
- Ability to record absences including the ability to upload sick note and reasons.
- Ability to upload return to work interview
- Ability to store a template document for Return to Work
- Built in Employee calendar of Absences
Performance Reviews
Keeps all your reviews centralised and visible to all authorised managers from any device in the office or at home. Our planner and our alerts ensure you meet your deadlines for employee reviews.
- Ability to record or plan performance reviews
- Notifications on pending performance reviews to remind managers.
- Store template documents for Performance Reviews
- Ability to upload review notes (doc or image) of the review and plan further actions
Disciplinary Reviews
Organised documentation is essential for disciplinary processes. simplifyHR keeps all your reviews centralised and visible only to authorised managers from any device in the office or at home.
- Ability to record Disciplinary reviews
- Ability to upload notes and dates of further review
Certifications/Qualifications
In many sectors ensuring staff have the correct and updated certificates and qualifications is vital for compliance and health and safety reasons. simplifyHR helps you keep on top of these requirements:
- Record an employee’s certifications and qualifications.
- Upload certifications and qualifications (doc or image)
ID / Passport / DBS and Renewal Dates
- Ability to record ID/Passport/DBS details
- Ability to upload images
- Expiry dates can be entered with alerts of due expiry
Training Dates / Records
Being confident that staff are correctly trained and are up to date in their area is important for all businesses and sectors:
- Training can be recorded or booked in advance with notifications to managers
- Built in Employee calendar of Training
Employee Records and Documents
The system is quick and easy to use and allows limitless fields to be created to capture and download all employee information. It also gives you the ability to define employee type (Trainee, Agency, Part time, Leavers) and to assign roles to employees.
Advanced Tagging and Filtering
Advanced tagging and filtering means that employees can then be viewed by any attribute. Tags can be created to reflect location, role, department, cost centre etc.
Reporting Lines / Organisational Structure
Keep your reporting lines and organisational structure updated in real time with this flexible, incorporated module.
Onboarding / Offboarding
Store your corporate onboarding/offboarding template/checklist and upload on completion to a central file which can be accessed anywhere but only by authorised employees.
Timesheet And Approvals
An easy and simple timesheet module with approvals incorporated for companies who only require a basic time recording function:
- Ability to enter start/end times for employees’ worked time.
- Optional ability to enter daily duration of hours for each employee.
- Optional ability to allow employees to clock in via Self Service or enter times.
- Ability to approve/un-approve clockings.
Integration To Data Collection Devices
If you record time using devices simplifyHR has connections with all types of card and biometric and mobile time recording devices.
- Mobile Application
- Card/Prox devices
- Biometric Devices (Face/hand/finger)
Advanced Time And Attendance With Payroll Integration
If your organisation needs a more advanced time and attendance system simplifyHR links to our HFX Cloud T&A and Rostering system www.hfx.co.uk which will also link to your payroll system enabling a full work flow.
Advanced Rostering, Budgeting And Forecasting
Our HFX full T&A and Rostering system is ideal for companies with more demanding time recording and rostering needs. It also offers a unique Budgeting and Costing function which enables you to look at the real time cost of your rosters and how much any changes you need to make are costing the organisation.
Employee Self Service
The employee self service is full cloud and so can be accesses anywhere by employees. It has advanced security setting so that information can only be viewed by the employee or another authorised staff member.
It is proven to save the HR department a significant amount of time from employee queries since all information can be viewed within the Self Service.
Simplify your HR in less than 3 days
With HFX you can simplify your HR processes with all your records and employee documents stored securely in one place.
The cloud based solution requires little training and can be implemented in a matter of days. As a SaaS pay as you go solution it also provides a cost effective means of managing your employees, reducing admin, ensuring compliance and improving your reporting.
With the complete HFX solution it becomes a powerful, comprehensive Workforce Management solution enabling you to not only manage your staff but plan and record their activities accurately and efficiently providing additional cost savings.
